Terms and Conditions

I. INTRODUCTION
Before registering for the Leuven Case Competition, you must read the rules below (hereinafter called the “Official Rules”). By completing the registration form, you accept the conditions of the Official Rules in their entirety. Furthermore, you accept that any decision of the Leuven Case Competition staff concerning the Leuven Case Competition shall be definitive.

II. LEUVEN CASE COMPETITION
The Leuven Case Competition (hereafter referred to as “LCC”) is a business game organized by FEB students but also by students of different faculties and different universities, while being supported by the student union Ekonomika.
The purpose of LCC is to familiarize students with the reality of the work that they will face in their professional life. Four different challenges are organized: a Selection Case, a Strategy case, a Marketing case and a Technology Case.
The Competition is based on an interactive economic simulation where the participants evolve within a defined competitive environment. The decisions made by the participants will affect their level of success.
The Game will develop in eight stages: Stage 1: Registration; 2: Selection Case; Stage 3: Pitch for Selection Case and participant selection; Stage 4: Technology Case ; Stage 5: Marketing Case ; Stage 6: Strategy Case ; Stage 7: Pitches for Technology Case, Marketing Case and Strategy Case ; Stage 8: Announcement Winners.
The Selection Cases will take place during the first week of March in a digital format. Students can choose a time slot on the 1st, 2nd, 3rd or 4th of March. The final case day will take place on March 18th also in a digital format.
The final results will be announced at the game itself after the pitching sessions and on the Facebook page of the Leuven Case Competition at facebook.com/leuvencasecompetition.

III. PARTICIPATION
Only individuals who are officially enrolled in a school or a university of higher education, and currently in their third year of Bachelor, enrolled in a Master programme or enrolled in a Master after Master programme are eligible for participation at the Leuven Case Competition (hereafter, they will be referred to as “the Students”). Students writing their thesis or doing the equivalent in order to obtain their diploma can also be considered as students.
Participation in LCC is subject to online electronic acceptance of the Official Rules and of the documentation concerning the assignment of the intellectual property and image rights.
The event is free of charge for all participants.

IV. REGISTRATION
The Students must register in teams of 4 (hereafter referred to as “Teams”). Students may also register in teams of 2, but they need to be aware that during the selection case, they will be joined with another team to form a team of 4. Teams can change any of the details provided during their registration until the registration deadline. In such an event, Students are expected to contact the LCC team via email to lcc@ekonomika.be.
The Teams must use the official registration form available on the official LCC website.
It is imperative that every field be completed with valid answers. Incomplete registration forms will not be considered as eligible. The LCC team retains the right to retract and disqualify a candidate and their teammate if the information given in the abovementioned Registration Form is incorrect or invalid.
At the time of Registration, the Teams will be requested to accept the Official Rules. Failure to do so will make submitting the Registration Form impossible. Acceptance of the Official Rules is done in the name of the Team.
All members of the Teams must provide a valid personal e-mail address.
The Leuven Case Competition reserves the right to verify the validity of the information provided by the Teams at the time of the Registration, at any time during LCC, and if deemed necessary, to request copies of the identity cards and/or student cards of the school or university mentioned by the Team.
Students can only be members of one Team. The presence of any Student in multiple teams will automatically result in the disqualification of every team in which they are mentioned.
If a team member decides to leave their Team, the Team will be disqualified. Only extreme cases (pregnancy, accidents, hospitalization, etc.) will be accepted. The Leuven Case Competition reserves the right to define an extreme case.
Students must register under the first name and surname appearing on their passport/identity card.

V. USE OF THE RESULTS BY THE HR TEAMS OF THE SPONSORS
The Human Resources Managers of the sponsors of the Leuven Case Competition may, at their full discretion, use the Results of their challenge.

VI. SUPPLEMENTARY PROVISIONS
Disqualifications
At its sole discretion, the Leuven Case Competition may exclude or ban a Team from participating if the Team or one of its members does not comply with the Official Rules or acts in an unfair or disruptive way.
The Leuven Case Competition forbids all teams, at any stage of the competition, to communicate their strategy to other teams or any specific information concerning the teams’ decisions and in particular, all data contained in the team’s data file are private and highly confidential.
The Challenges and its associated documentation are copyrighted. All adaptation, reproduction or representation without the approval of the Leuven Case Competition is considered a forgery punishable by law.
The Teams shall have no recourse against the disqualification decisions.
The Leuven Case Competition has the right to disqualify and sue any participant who might try to destroy, disturb, damage or affect the proper functioning of LCC.
Confidentiality obligation
By participating in LCC, the Students shall have access to confidential information such as commercial, financial, scientific, industrial or marketing-related information, concerning the activities, operations and studies of the sponsors, one or several of the companies in the sponsors’ Group or one or several companies to which they are or were related or in which they are interested. The Students shall also have access to information concerning individuals belonging to the above-mentioned companies (henceforth referred to as “Information”).
The Students shall take the necessary measures to keep the Information confidential, except for public information.
The Students acknowledge that disclosing this Information could cause sponsors considerable damage, and that irresponsible treatment (or actions that are not in line with expectations) of this Information therefore makes them liable to judicial pursuit.
The obligation to keep the Information confidential shall continue even after the end of LCC.
Personal information
The Leuven Case Competition took appropriate measures to prevent any unauthorized access to the Students’ personal data. The Leuven Case Competition reserves the right share the Students’ information with its sponsors, provided it is used in the purpose of the case competition, and thus for the duration of the purpose mentioned.
Complying with the “General Data Protection Regulation” enforced since May 25th, 2018, any Student can exercise their right of access to, amendment of, or suppression of their personal data.
If any Student were to have any questions about the use of their personal data, it can contact the LCC team per e-mail on lcc@ekonmika.be.
Miscellaneous
All the times and dates published by the Leuven Case Competition are in local Belgian time, also referred to as Central European Standard Time (GMT+1).
In the event that the administration, the security or the proper functioning of LCC is put to question, The Leuven Case Competition reserves the right to shorten, modify or cancel LCC. In this event, the Team or one of its members will not be able to claim any loss against it.
The Leuven Case Competition, its concept, its content, its appearance, its logo, any other graphic element and its organization are and shall remain the sole property of the Leuven Case Competition.
The Leuven Case Competition is not responsible for the incorrect functioning of the site, for incorrect email addresses related to LCC or for connection problems.
The Teams shall not be reimbursed for the fees, equipment or resources used during their participation in LCC.
By agreeing to these terms of use, Students give the Leuven Case Competition the right to take photographs and make videos (e.g. aftermovies) in which they appear, and to use these for an unlimited amount of time.

GDPR Statement

Ekonomika will be the data processor of your data. All the personal data that you have shared with us, are necessary to organize the event and will only be processed for this purpose. This processing is made on the basis of the execution or the preparation of a contract as understood by Article 6.1 b) of the General Data Protection Regulation. By filling this registration form you agree to the privacy policy of Ekonomika and that your data will be shared with external partners who are making LCC possible. If you don’t want us to process your data anymore, you can let us know by sending an e-mail to lcc@ekonomika.be. By doing so, we cannot assure your participation to the event. If you want more information about your rights, you can find it here.